General Information

Alcoholic Beverages

The Broadmoor as a licensed premises is responsible for the sale and service of all alcoholic beverages and compliance with state and city laws/regulations. Because of this, no outside (non-Broadmoor) alcohol may be brought onto property. As a licensed premises The Broadmoor is required to (1) request proper (photo ID) of any person of questionable age and refuse alcoholic beverages to any person under age or who cannot produce proper identification, and; (2) refuse alcoholic beverage service to any person who, in the Hotel's judgement, appears to be intoxicated.

Availability of Reception and Ceremony Times

Daytime events are scheduled between 11 AM and 4:30 PM. Evening events are scheduled between 6:30 PM and 12 AM. Access to your ceremony and reception site for decoration prior to the scheduled starting time is subject to availability and may require an additional charge.

Ceremony Services and Costs

The Broadmoor offers a number of beautiful rooms and picturesque settings for your wedding ceremony. From an intimate gathering of 20 to a large ceremony for 600, The Broadmoor has the perfect setting for your exchange of vows. Ceremony prices range from $1,000.00 to $5,000.00 plus a 22% Service Charge, and applicable Sales Tax/PIF will apply. On-site wedding ceremonies are only available to couples who are also hosting their wedding reception at The Broadmoor. When you host your wedding ceremony at The Broadmoor we require a wedding coordinator to assist you with your ceremony and rehearsal. While your Catering Manager will assist you with the catering and logistics of your reception, your wedding coordinator can handle many of the details, schedules and protocol while you relax and enjoy your most special day.

Cost Estimates

Once menus, cake styles and beverage arrangements and other miscellaneous needs are agreed upon, your Catering Manager can provide you with a cost estimate for your wedding. These amounts are only estimates and are based on historical data. Your actual balance will be determined after the event, once a beverage inventory has been completed and actual numbers are determined. A refund will be issued in the event of overpayment. If there is a remaining balance after the event, it will be charged to the credit card on your wedding account.

Deposits and Final Payment

A $1,000.00 (refundable) deposit is required to hold space on a tentative basis. Upon notification from your Catering Manager, an additional $4,000.00 non-refundable deposit will be due. See your Catering Manager for more specific details on the deposit schedule. Pre-payment of the remaining balance will be due five business days prior to the event, payable only by certified or cashiers' check or credit card. This final payment will be based on a cost estimate created by your Catering Manager. Payments by personal check and credit card on the final balance will be accepted up to 30 days prior to your event.

Food and Beverage

All food and beverage arrangements are subject to a taxable service charge of 22%, and applicable Sales Tax / PIF. We would appreciate your menu selection at least three weeks prior to the date of your functions. Menu prices are subject to change based on availability of product. Breakfast and Lunch buffets are based on a 90-minute meal period. Dinner is based on two hours. There is a $2.00 per person per half-hour surcharge to extend these buffets. Culinary Chefs for Pasta Stations, Carving Stations etc. are based on one attendant per 100 guests. Additional staff can be scheduled at the rate of $50.00 per attendant.

HOTEL POLICY DICTATES THAT UNDER NO CIRCUMSTANCES WILL FOOD OR BEVERAGE BE ALLOWED TO BE BROUGHT INTO THE BROADMOOR.

A $6.00 per person cake cutting fee is charged when the Wedding Cake is brought in from an outside supplier. The $6.00 per person cake cutting fee is subject to 22% Service Charge, and applicable Sales Tax / PIF. Food and Beverage guarantees are required three (3) days prior to your event. Monday and Tuesday guarantees are due at 12:00 noon on the Friday prior to your event. The Broadmoor will be prepared to serve the guarantee number plus 5% for guarantees 299 or less and 3% over 300. The general account will be billed for the guarantee number or the actual number of attendees, whichever is greater. A selection of entrees for sit-down meals may be offered to your guests. Selections are limited to two choices and all meals will be charged at the highest priced entree. An exact count of the number of each entree is required with your guarantee of attendance, three business days prior to the event. Place cards are required to designate entree selections to the banquet staff.

THE MENU PRICES CONTAINED IN THIS WEDDING AND EVENT PLANNER WILL BE IN EFFECT UNTIL APRIL 30, 2008.

Guarantee of Attendance

Once you have contracted to hold your reception at the Broadmoor, we will allow up to 10% attrition in total attendance to your agreed upon expected number without penalty. If your attendance falls below the allowable 10% attrition an additional $15.00 per person for lunch and $25.00 per person for dinners will be assessed. A guarantee of attendance must be given to your Catering Manager three business days prior to your reception. If no guarantee is given, the expected number previously given to your Catering Manager will be used as your guarantee of attendance. Your account will be charged for either the guarantee or the actual number served, whichever is greater.

Linen, China, Decorations and Favors

The Broadmoor will provide white cotton table linens and napkins, as well as traditional Broadmoor China. Wedding favors, place cards and additional decorations are the responsibility of the guest to store, place and remove at the conclusion of the event. The Broadmoor staff will be happy to place these items on your behalf, labor fees start at a $1.00 per item. This charge will be added to your final invoice and arrangements will need to be made with your Catering Manager in advance.

Planning Schedule

Menu selections and planning can commence one to three months prior to your wedding. All arrangements with your various vendors (i.e. photographers, musicians, etc...) should be finalized before this meeting. Your Catering Manager will need a list of all vendors complete with addresses, phone numbers and a contact person.

Room Accommodation

Complimentary overnight accommodations are provided for the Bride and Groom on their wedding night, based upon availability and estimated food and beverage revenue of $8,000 or more. Room reservations for any out of town guests should be made as soon as possible . Blocks of rooms can be reserved and individual reservations made through the Broadmoor Room Reservations at (800) 634-7711.

Rehearsal Dinners, Bridemaids Luncheons, Etc...

Private rooms and quiet settings are available for the many other events associated with hosting a wedding at a destination resort such as The Broadmoor. From outdoor family barbecues and elegant afternoon teas to a farewell brunch, your Catering Manager can assist you in creating special events to accent your wedding celebration. Contact your Catering Manager for further details, availability and pricing.

Service Charge and Sales Tax

A 22% Service Charge, and applicable Sales Tax / PIF will be added to the cost of all food and beverage as well as audio visual charges and ceremony fees.